Effective time management can be tough to master. Even with all of the technological advances at our disposal, time just keeps moving forward. In this episode, Zach is going to share with you 10 tips and techniques to help you be more effective and efficient when managing your time. Using the concepts of Three-Dimensional Thinking, the Focus Funnel, and the Timer Method you will learn how to work IN time.
Are you an IT pro who's struggling with
how to effectively manage your time?
I'm Zach Memos.
And in this episode of Beyond Tech,
to share with you 10 tips to help you
improve your time management skills.
So today we're talking about
time management for IT pros.
Did you know that time management really
should be called self management?
There is no way anyone is going to outrun
time as it simply keeps going forward but
we can learn to live in time to
be more effective and efficient.
Here's some quick points to remember.
Number one, minimize your distractions.
This is going to be different for everyone
but distractions can include emails,
texts, phone calls and
even unnecessary breaks in our workflow.
Turning off notifications,
placing your phone on silent and
scheduling your brakes more on that later
will help you minimise the clutter.
Number two, understand that time
management isn't just logical,
it's also emotional.
Our feelings of frustration, fear, worry,
sorrow or even happiness can dictate
how we choose to spend our time.
Time management is emotional.
So number three, we must understand
that time management is self management.
Time goes on with or without us.
So what we must realize is that we
need to focus on self management
in our relation to time.
Number four, efficiency is not enough.
Gadgets and gizmos that helps streamline
our tasks are great and they do save time.
But why is it that even though we all
carry around little pocket computers,
we still don't seem to have enough time.
It's one dimensional thinking that
technology alone will afford us
more of the precious time we all
seem to be in short supply of.
Number five, avoid the prioritizing trap.
There is nothing about prioritizing
that creates more time.
Think about that.
All it does is bump up your number 10
item on your to do list for instance and
moves it to number two.
So juggling your activities is
not the best use of your time.
Use three dimensional thinking when
planning your day's activities.
How soon does this need to be
accomplished falls under urgency.
How much does it matter
falls under importance.
And how long will it matter
is tied to significance?
So remember this.
How much and how long?
Three dimensional thinking.
we need to multiply our time, but how?
You multiply your time by giving yourself,
here it comes again, the emotional
permission to spend time on things today
that will give you more time tomorrow.
This is a significance calculation and
significance changes everything.
Use a focus funnel.
Keep it simple.
A focus funnel is a visual depiction
of your thought process as you plan on
how you will spend your time.
As tests fall into your funnel,
ask yourself first, can you eliminate it?
Is it even worth doing?
You can give yourself
permission to ignore today or
say no to a task to give
you more time tomorrow.
Now secondly, if you can't eliminate the
task, ask yourself, can you automate it?
Anything you create a process for
today, saves you time tomorrow.
Think of setting up online bill packed,
a little time spent on that activity today
saves you a lot of time tomorrow and
Thirdly, if it can't be eliminated or
automated, can it be delegated?
Can I teach someone else to do this?
Yes, you can.
You can delegate anything.
Really, but procrastinate on purpose.
Now these tasks fall
into a holding pattern,
you've determined they
can wait until later.
Ask yourself if it's significant
enough to spend your time on or
if now is not the right time to do it?
Patients can be a virtue.
Try using the timer method.
25 minutes of work followed
by a five minute break or
55 minutes of work followed
by a five minute break, etc.
There are apps you can use to help you,
such as focusmates and mira nair timer.
The timer method can
help you stay focused.
There you have it,
time management is truly self management.
You can't create more hours in today,
but you can use the time you have more
these simple suggestions.
Thank you for
watching this episode of Beyond Tech.
Essential soft skills for IT pros.
Hopefully these tips will help you
manage your time more effectively.
See you in the next episode.