OneNote 2016 for Windows

Microsoft's OneNote is the helpful note taking application in the Office suite to keep you organized for any project. Whether is it for working on a large project with co-workers to tracking recipes for dinner, OneNote is a great answer for keeping everything in one place. In this series, you will learn how to create and organize notebooks, add different types of content and stay on task with tags, use helpful features such as Linked Notes and the OneNote Web Clipper, share notebooks with others, and how OneNote interacts with other Office applications. The series specifically covers the OneNote 2016 application in the locally installed Office suite for the Windows operating system.

[MUSIC] Hello everyone, and welcome to OneNote 2016 for Windows. I'm your host Vonne Smith. In this course overview, we are going to be discussing, well, what is this whole show about? Who should be watching this show, what is our target audience? What should I know before we get started and any extra tidbits that you might have for me. So let's talk about the topics. Well, this is one show. There is not any different levels, okay? So ti's just OneNote 2016. We cover everything from the very beginning. We start with well, what is OneNote? And what's the difference between OneNote 2016 and OneNote for Windows 10. Yeah. Same product or named the same but two different products. So we clarify that and get you started with exactly what this whole product can do for you. Then we talk about the file structures, like what is the .one file and how and what happens when we first install this product onto our machines and some of those default installation features that happen. We explore the interface and how to navigate within the product and also navigating within notebooks. Because in OneNote we are creating notebooks, just like in Excel we're creating workbooks, and I tend to mix those up sometimes so you might hear me refer to them as workbooks throughout these episodes. We're then going to create our first Notebook with sections and pages. And then we have a whole section or whole episode on note worthy options, going over the different options within the program that we will cover in future episodes in the adding content section but just to kind of give you a nice overview of all of them in one place. Like I said, then we get on to adding content. We're gonna be adding in text, images, tables, drawings, audio and video. We'll also talk about the Web Clipper and how we can actually copy content from the internet because that's usually a lot of places where we're going to be finding and researching information about our different projects and putting them into our digital notebooks. We'll talk about what is a quick note, where do they go? Why do I wanna use them? What about linked notes, something specific in One Note 2016. And then how do I handle attachments and then adding them as printouts? And what about links? Not just our regular web links that we think about with URLs, but internal links that we can actually use as navigation within a notebook. Then we move on to organizing and managing our content. So organize and manage. Talking about tags, what are those and how they can help us organize our information. I need to tag something as a to do list or I need to tag something as important. Then I can go and find those tags and really help me keep organized and manage my content. We'll also talk about the powerful search feature within OneNote, whether you're searching a page, a section, a notebook, or all of your notebooks that you have. We'll also manage sections and pages, copying or moving. Different ways that we can merge our sections together. We then move on to proofing and review, things that are across most of our office programs like spellcheck. But there's a couple of other things specific in OneNote that we will go over. And then we talk about printing our OneNote notebooks and then exporting them out to other options such as a PDF, or what is a OneNote package. Collaboration and security, that something that is really big within all of our office providers. How we can collaborate in real time with other people. When we're researching or doing a project within an organization, lots of time you're working with other people. So how do we share a notebook? How do we integrate this with our Outlook and our Skype applications, our other Office applications, to be able to collaborate with other people, or just really how I can just be more efficient with sharing information with the integration in Outlook? We actually have two parts in that particular episode, and then password security. How can I secure certain parts of my notebooks, because I've shared out a notebook with you, but I don't want you to see this one section. So we will learn how to password protect a section. That's the only place you can do is the section, not on your pages. Now we take a look at OneNote on other platforms, so I will show you how OneNote looks and behaves on an iPad, an iPhone, we do online, so we do OneNote online. I also review it on a Macintosh operating system, and also giving you a quick overview of it on a Windows 10 operating system and we even threw in an Android episode on there. So just a nice review of what is it gonna do, not a very in-depth part of how to use it strictly for the iPhone but at least it'll get you stated in how it compares and contrasts from the desktop local installation of OneNote 2016, but those are our topics. So who should be watching this show? Anybody that wants to learn all about OneNote. We start from the very beginning and then we go all the way through it. So I would say any Office user, whether you're in Office 365 or in you could just say an office in general. Maybe your office is just your house. That's fine too. And this is specifically for Windows users. If you're on a Macintosh platform you could get the gist of it, but they are decently different between Windows and Mac and other platforms, and even Windows 10 version of OneNote, which we cover in there. So I would say, anybody who wants to learn the basics to an intermediate usage of OneNote, this is the show for you. What do you need to know about? Just some Windows basics, do you know where the Start menu is? Do you know what the notification area is, and if you don't I show you. So just some basic information to get started, you do not have to have any prior knowledge of this product. It is from the very, very beginning, all the way through the advanced features of OneNote. OneNote's only so deep. It's not like say, Word, or Excel that we have three different levels in Word, we had essentials, advanced and expert. For this, there's only one series because just that. Okay? It's nice, it's a great product, I really like this one. And then any other information or knowledge you have about using Outlook or using Word, this will all help because a lot of your office products are similar in nature, like the interface with the ribbon and things like that. So, that will definitely help you, but it is not required. Exercise files and notes. Now, this is something that, for my shows, I usually have exercise files for you to follow along like, if you've watched the Word series. There is usually a file for every specific episode, and then you follow along with that. This show's a little bit different, okay? There are episode notes, so all the notes that I say hey, refer to that for the link, you have that for each individual ones, and they're all wrapped up in this particular overview. But I don't have individual files for each episode. What I suggest is following along, create your own, and when I'm making a new notebook, you make your own notebook. When I add a picture, you add a picture. So everything that I'm doing, you're more than welcome to follow along as you create your own pages and sections and your content and everything like that. So there's nothing that I really have ready for you and it is a continuous, it's continuously building on each episode as we go through to make a very large [LAUGH] kind of disjointed notebook because I'm just using it as demonstration purposes. But I figure you might want the finished notebooks that I did for this particular series. And I have a lot of pictures of cats and a lot of information about cats. But, you're more than welcome to take that, open that particular OneNote notebook and page through it, and thumb through it, and be able to mix and match it all on your own. It might not make any sense, like I said, because I do a lot of practice within that notebook. So I would not take the finished notebook that's in this overview as a study guide for this particular product. And you'll see as we go through the episode, you'll, the finished file, you'll see the end result of those episodes. But I figured, why not? Go ahead. Have a notebook with lots of cats. [LAUGH] And anything extra that we need to know about, there are always more options in all of our Microsoft products, really any product, that is. I might show you the three different ways to do it, but there's like a fourth and a fifth way. I might not cover every single one of them. So definitely check it out and find other options on your own like searching for the answers. You know there's a total pool of, a plethora of information out there on the Internet. So do a search, find out. If something is not working, search for it. I do that. In a lot of these episodes I try to cover those things that I had a question about it, so I try to answer it for you. But I'm sure there's many, many more because everybody has a different reason of why they use every product. OneNote is very personalized. You're going to organize your information and take notes the way the you understand, and the way that I do things might not be the same way that you do things. So this is a very individualized product. So keep that in mind and just, one way that somebody uses a notebook is not necessarily the way that you do it. That's okay, to each his own. It's all good, because we should be just having fun with this. That's the whole reason why we're here, is to make learning fun. Now if you're like but you didn't say anything about updates, and you have in big letters normally. Well, normally I'd tell you that your Office products always have updates and it's always changing, so if there's changes that's fine. Well this product is slightly different, and you'll see why as we go into more in depth in our introduction episode. But they're not going to be updating with new features for this particular product because of them migrating over to another version of one node. Like hmm, that sounds interesting. What are you talking about? Well, what you'll have to do is stay tuned and go ahead and see our introduction episode, and I will see you real soon. >> [NOISE]